Exhibitor Info

The Coningsby Gallery offers competitive rates and various packages to selected artists interested in hiring the space. We can also offer specialist marketing and PR and display of pre-approved items in our online shop.

We are always keen to review submissions of work. Please contact us via info@coningsbygallery.com or 07884 314361 to submit your work or to enquire about any matter.

Hire Arrangement: The Coningsby Gallery’s standard gallery hire arrangement for exhibitions in 2023 and 2024 is £2,760 + VAT for a one-week exhibition and £4,968 + VAT (after a 10% gallery discount) for a two-week exhibition. This standard arrangement is negotiable per request and we can offer student discounts. If you are interested in a longer show, we can of course discuss rates.

A non-refundable/transferable deposit of 50% + VAT of the total amount invoiced is usually required within 14 days of issue of a pre agreed invoice and the final 50% + VAT six weeks before your exhibition. This is to secure your exhibition dates. If you fail to meet these deadlines, the exhibition may be cancelled at the gallery’s sole discretion.

Marketing and PR: As part of the Exhibition package, we will create an exhibition page displaying your Press Release and up to 20 images relating to the show. We will also send a HTML invitation for your exhibition to our private database, and a mailing of your Press Releases with images to leading UK commissioning clients in advertising, design, book publishing, magazine publishing, international art buyers, UK private illustration buyers, art critics/journalists and PR agencies. For this we require a Press Release, which must be no more that a one page Word document, written in the third person, with the title of your exhibition, synopsis of the artwork and show and a general overview of the exhibitor(s). The Press Release must be of a high standard, so please only send us a finalised version.

Web shop: We offer the opportunity to sell works in the online shop, for which the gallery will take a commission of 40%. However, we do not have the storage capacity to deal with stock items for sale. Unless pre agreed with The Coningsby Gallery, you will be responsible for storing and shipping your artwork and items for sale (this also is applicable for works sold in the gallery). Before submitting any work to us, please get a quote for UK, EU and Worldwide P&P of each item and relay the information to us. You may find the Post Office website helpful to get a quote and you can pay and print labels online. Once the payment has been received from the client, we will refund you the costs of P&P. Please provide us with a receipt of purchase. If you do not use appropriate or quality packaging and the item/artwork gets damaged in transit, unfortunately the customer is entitled to a full refund at your own cost. Pictures of all artworks (unless computer generated) must be of a professional standard and taken with a plain white backdrop to stay consistent and coherent. Please accompany the artworks with the following information:

• Product name: The name/title of the artwork or item. Please name each image file.

• Product type: Information about the artwork. For example, the type of print for sale, type of paper stock, genre of item (i.e. Hand cut paper collage on Fabriano Paper).

• Product description: Medium used to create the artwork or item (e.g. for artworks; acrylic, oil, pen & ink etc; for other items; plastic, metal, ceramic etc) and a brief description about the piece.

• Edition number or if it is an original work of art. Please let us know what print numbers are available. We will display and keep track of stock numbers, so it is vital that you do not sell any of the prints you submit to us.

• Limited edition print/photograph authenticity certificate: This is advised, especially for any photographic prints. It is a way to authenticate that you will only print the number stated on the artwork and gives the client reassurance.

• Size: The 2/3 dimensions in metric of the artwork/item. (height, width and depth in cm/inches). All 3 dimensions and weight will be required for postage costs.

• Price in £ of the nett price amount which you’d like to receive from us once we sell the item (excluding any VAT). Please note that we plan to add gallery commission to the amount you detail plus a further 20% for VAT.

• Signed: If the work is signed

• Picture Credits: If you would like to credit the photographer.

• Framed or Unframed: If the work is framed or unframed or both available (please state separate prices)

• Delivery costs to the UK/EU/ROW.

Payment Facility: If you are hiring the space and do not want to use our card payment facility, you are welcome to bring your own card machine and it is your sole responsibility to take care yourself of securing all payments (all such to be made payable to a beneficiary other than The Coningsby Gallery). The staff cannot accept cash for any artworks or merchandise on display in the gallery. We will however accept cheques if you are not in attendance. The website has an online PayPal payment facility. There is 40% gallery commission on all online sales, 60% is for the artist (minus a PayPal fee of 3.20% to 3.90%, depending on buyer’s location, +£0.20).

Content/rules: The Coningsby Gallery maintains a reputation for high quality and tasteful exhibitions, therefore reserving the right to refuse any exhibits we feel are unsuitable. Images the gallery considers ‘artistic’ nudity will be considered, but any depiction of sexual acts or graphic and pornographic content is not permitted. Equally, material which is demeaning to women, racist, offensive to religious beliefs, homophobic, supports extreme political views or denigrates older or disabled people is unacceptable. Hirers are expected to behave in a reasonable and responsible manner and to ensure that associates and friends also do so. We will not tolerate any form of physical or verbal abuse towards staff, and individuals who are or appear to be under the influence of alcohol or drugs etc will be asked to leave. In the event that this necessitates the closure of an exhibition, The Coningsby Gallery will not refund any costs.

P&P: As an accepted artist you are responsible and liable for costs of all materials, packaging and delivery costs. These costs cannot be reclaimed from The Coningsby Gallery and should be taken into account when pricing your artwork sold in the gallery. Delivery costs of works sold via the web shop are charged when the buyer checks out. You will ensure that artworks are securely packaged and labelled for delivery to the customer. The Coningsby Gallery will not accept claims for reimbursement in the event of damage to artworks through insufficient packaging.

You will not meaningfully include any contact details in the packaging that would enable the customer to deal directly with you and you are not permitted to send any other work or advertising to the customer without expressed permission by The Coningsby Gallery. The artwork must arrive with the customer within the time period you have advertised in your listing. Should you become aware of any reason why an artwork that has been ordered from you may not be received by the customer within this period, you must notify The Coningsby Gallery immediately of the reason for and expected length of the delay. The Coningsby Gallery will attempt to contact the customer and in some cases may offer a refund to the Customer resulting in the cancellation of the order from you.

Gallery/Artist Agreement

1, Acceptance of Artist

1.1 , The Coningsby Gallery reserves the right to accept or decline your application to hire, be represented and market artworks through The Coningsby Gallery. Your application includes your acceptance of these terms and conditions.

1.2 , You warrant that all information supplied to The Coningsby Gallery is accurate, and up to date.

1.3 , You agree to have your artworks and accurate descriptive information displayed on The Coningsby Gallery’s website.

1.4, You will inform The Coningsby Gallery of any changes in the information stored by The Coningsby Gallery including name, address and contact details, pricing of Artworks, and the Sold status of Artworks.

2, Acceptance of Artworks

2.1, The Coningsby Gallery reserves the right to accept or decline Your application to market any Artwork through The Coningsby Gallery for any reason at Our sole discretion.

2.2, If accepted, You are offering Your artwork for sale for a minimum period of six months, or until sold, whichever is the sooner. After six months You may request removal of Your Artwork from The Coningsby Gallery if unsold.

2.3, If a sale is made you are entering into a legally binding contract with The Coningsby Gallery to complete the sale and despatch the artwork in the agreed time.

3, Non-exclusivity

3.1, You may show Your Artwork through other channels simultaneously with marketing through The Coningsby Gallery website, provided:

3.1.1, This does not affect Your ability to deliver the Artwork to the Customer within the specified time.

3.1.2 , You do not offer Your Artwork at a price lower than the price which You are offering it through The Coningsby Gallery.

3.2 , You do not sell directly to the customer/client or contact them directly without expressed permission, which will be authorised by The Coningsby Gallery.

4, Copyright

4.1, You warrant that all work sold through the Site is free of any copyright restrictions or intellectual property disputes. You warrant the Work is Yours to sell.

4.2 , The copyright in the Artwork will remain with You even after ownership of the Artwork is transferred to the Customer.

5, Illustrative Images for online display

5.1, You must supply high-quality digital Images of each Artwork You wish to sell through The Coningsby Gallery’s website: a Gallery Image and a Detail Image. The Gallery Image will show the entire artwork including frame (if framed). The minimum pixel width of the Gallery image will be 1000 pixels. The Detail Image will show a portion of the Artwork to illustrate the grain of the canvas. The width of the Detail Image will be at least 1000 pixels and all must be saved at maximum quality at 72dpi.

6, Pricing and Artwork particulars

6.1, You will choose the price which the Artwork should be sold for. This price must be exclusive of VAT, delivery costs and gallery commission, we will add that on top of the prices we receive from You. We will notify You in advance of the commission rate applicable to You.

6.2, Once accepted You agree to sell the artwork at the accepted price.

7, Delivery, packaging and insurance

7.1, You are responsible and liable for costs of all materials, packaging, delivery and insurance costs. These costs cannot be reclaimed from The Coningsby Gallery under any circumstances and should be taken into account when pricing Your Artworks.

7.2 Your Artworks shall remain at the sole risk of You while Your Artworks are in the possession of The Coningsby Gallery. During the packing, transport and display of Your Artworks at or to The Coningsby Gallery, You shall at your own expense, obtain and maintain the following insurances: (i) insurance of Your Artworks to a value not less than its full replacement value comprehensively against all usual risks of loss, damage or destruction by fire, theft or accident, (ii) insurance for such amounts as a prudent owner of Your Artworks would insure for, or such amount as The Coningsby Gallery may from time to time reasonably require, to cover any third party or public liability risks of whatever nature and however arising in connection with Your Artworks, and (iii) insurance against such other or further risks relating to Your Artworks as may be required by law.

7.3 You shall, on reasonable notice, supply copies of the relevant insurance policies or other insurance confirmation acceptable by The Coningsby Gallery and proof of premium payment to The Coningsby Gallery to confirm the insurance arrangements.

7.4 For the avoidance of doubt, The Coningsby Gallery shall not provide any insurance coverage for Your Artworks and shall not be liable to You for any for: (i) any loss of, or damage to, Your Artworks, (ii) claim for loss of publicity or opportunity to enhance Your reputation.

7.5, You will ensure that Artworks are securely packaged, labelled and adequately insured for safe delivery to the Customer.

7.6, You will not include any contact details that would encourage the customer to deal directly with You in the packaging, such as business cards, leaflets, letters of solicitation for business etc.

7.7, You will package and arrange delivery of Artworks to the Customer within five working days of receiving the order. The Artwork must arrive with the Customer no later than 7 working days after the order has been received by You.

7.8, Should You become aware of any reason why an Artwork that has been ordered from You may not be received by the Customer within 7 days, You will notify The Coningsby Gallery immediately of the reason for and expected length of the delay. The Coningsby Gallery will attempt to contact the customer and in some cases may offer a refund to the Customer resulting in the cancellation of the order from You.

8, Returns and damaged goods

8.1, In the event of the Artwork arriving damaged with the Customer, You will be liable for the costs of retrieving the artwork.

8.2, You will claim any costs in retrieving the Artwork through the insurance cover provided by Your chosen courier. The Coningsby Gallery will not accept claims for reimbursement in the event of damage to Artworks under any circumstances.

8.3, You accept that if You have not taken adequate insurance, You will be liable for the costs of retrieving the Artwork.

8.4, You accept that the Customer may return the Artwork(s) within 14 days of receipt, and this will constitute cancellation of the order. The Coningsby Gallery will not accept liability for Your delivery expenses in this instance.

8.5, Only if The Coningsby Gallery has artwork in storage or on display in the gallery and a customer wishes to purchase an artwork/item, will The Coningsby Gallery arrange shipping.

9, Payment for Artworks

9.1, Should Your Artwork(s) be sold, We will raise a purchase invoice for the Price. The Invoice will be paid by The Coningsby Gallery no sooner than 35 days after The Coningsby Gallery have confirmed delivery of the Artwork(s) to the Customer.

9.2, Payment will be made by cheque, cash or bank transfer.

10, Ownership of Customer relationship

10.1, You agree that the business relationship between the Customer and The Coningsby Gallery is entirely owned by The Coningsby Gallery. You will not approach the Customer directly or correspond with the Customer in any way, except with express written authorisation from The Coningsby Gallery. You will not sell directly to the Customer or allow a direct relationship to develop between You and the Customer that could be detrimental to The Coningsby Gallery. You will not pass Your contact details to the Customer, including in Artwork packaging. You are allowed to include certificates of authenticity for limited edition prints and photographic works.

10.2, In the event of a return or damaged goods claim, we will release Your details to the Customer.

11, Force Majeure

11.1 The Coningsby Gallery shall not be in breach of this Agreement or otherwise liable for any failure or delay in the performance of its obligations if such delay or failure results from events, circumstances or caused beyond its reasonable control, including but not limited to acts of God, flood, fire, or other natural disaster, epidemic or pandemic, any law or any action taken by a government or public authority, the Coningsby Gallery shall be entitled to a reasonable extension of its obligations.

11.2 You acknowledge that The Coningsby Gallery shall have no liability with respect to any loss incurred by You caused by The Coningsby Gallery’s service providers or any party outside of The Coningsby Gallery’s control.

12, Disclaimer

12.1, You agree to defend, indemnify, and hold harmless The Coningsby Gallery, its officers, directors, employees, agents, and third parties, from your use of the service, including any violation of these rules.

12.2 , The Coningsby Gallery provides this service on an “as-is” basis without warranty of any kind including the implied warranties of merchantability and fitness for a particular purpose.

12.3, This Agreement is entered into in England and shall be governed by, and shall be construed in accordance with, English law. The courts of England shall have jurisdiction to hear and determine any cost, action or proceedings, and to settle any disputes which may arise out of or in connection with these rules and you irrevocably submit to the jurisdiction of such courts.

12.4, Using the service constitutes acceptance of these rules.

All rights reserved.

These terms and conditions form a legally binding agreement between You and The Coningsby Gallery meaning Début Art Ltd (Managing-Director Andrew Coningsby), the supplier of the Service. Your statutory rights are not affected. A binding contract between The Coningsby Gallery and exhibitor is formed once the initial booking confirmation payment or PR and Marketing fee has been made and/or the gallery has received a signed copy of the gallery information and agreement pack (which contains the gallery’s key terms and conditions). We also consider final agreements via email as a form of a contractual agreement.

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